Ask someone in your group to play the role of co-facilitator – a co-facilitator can help you mute people if need be, and keep an eye on messages that appear in the chat box.How to run and facilitate a great online meeting Before your meeting You might also like to include a link to Zoom’s guide on how to join a meeting and their ‘ Attendee Controls Guide ’ is super handy too. TIP: Got first time Zoomers in your group? No worries! Encourage invitees to join the meeting early so they have time to trouble shoot, and let them they’ll be prompted every step of the way. Paste the information into an email, calendar invite, or Action Centre event (or all 3!) and circulate among your members.(When they call they will be prompted to provide the meeting ID, then #.) If you’d like to give people the option to dial-in by phone, provide them with the meeting ID:.
Copy and paste the weblink next to ‘Join URL’.Scroll down the bottom to ‘edit’, adjust the date/time of your meeting, then click save and you’re done!Īfter you’ve saved your meeting you’ll be sent to a page that looks like this:.Log back into your zoom account and navigate to ‘Meetings’.Click save, and your meeting is scheduled! If you need to edit your Zoom meeting TIP: If you select ‘Require participants to register’ you’ll end up with a record of everyone who came! This is a handy option for bigger meetings/workshops or times when you’ll have lots of new Zoomers.ĥ. This means that people can join by telephone or computer audio. This means that when people join, their camera won’t be on until they turn it on themselves – it can be a shock otherwise!Īudio is set to “both”. Video is set to “off” for the host and participants. Make sure your meeting invitation is set to the right timezone.Ĥ. Set the title, date, time and duration of your meeting. Once you’ve logged in, click “Schedule a meeting”:ģ. Log in to your group’s ACF Zoom account at If you haven’t yet got access to an ACF Zoom account, contact to request this for your group or reach out to your organiser.Ģ. How to run and facilitate a great online meeting ġ.How to set up and invite people to your Zoom meeting.Participants can join Zoom from their computer, tablet or smartphone, even from their home phone! We use Zoom a lot at ACF – for group meetings, check-ins with teammates and for community webinars. Zoom is a video conferencing service that allows you to connect with others by video, audio, or both. How to run and facilitate a great online meeting.
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